Job Description

Role Summary

Our client within the financial services industry is looking for a HR & Admin Executive to support their HR operations and office administration functions.

The HR & Admin Executive will be responsible for managing payroll processing, attendance tracking, HR systems (HRIS), and overall HR operations, alongside general office administration. This role ensures accuracy in HR data, compliance with statutory requirements, and the smooth running of daily office operations.

Key Responsibilities

1. HR Operations, Payroll & Attendance

• Manage end-to-end monthly payroll processing, ensuring accuracy and timely submission
• Oversee employee attendance, including timekeeping and exception handling (e.g., late attendance, absenteeism)
• Administer leave management, overtime, and claims processing
• Ensure accurate payroll inputs, including attendance records, allowances, deductions, and statutory contributions
• Handle statutory submissions and ensure compliance with local labour regulations (e.g., EPF, SOCSO, PCB)
• Maintain and update employee records and HR documentation
• Support employee lifecycle processes (onboarding, confirmation, transfers, and exits)
• Prepare HR reports such as payroll, attendance, and headcount reports

2. HRIS Management

• Act as system administrator for HRIS and attendance systems
• Maintain accurate and up-to-date employee data in HR systems
• Generate reports and support system enhancements or implementations
• Troubleshoot basic system issues and liaise with vendors when required

3. Administrative & Office Management

• Oversee daily office administration and operations
• Manage office supplies, vendors, and service providers (e.g., cleaning, maintenance, utilities)
• Handle office facilities, seating arrangements, and workspace coordination
• Manage contracts and service agreements (e.g., equipment, maintenance, subscriptions)
• Ensure proper filing and documentation (both physical and digital)
• Support meeting coordination and general office upkeep

Job Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related field
• 2–4 years of experience in HR operations, payroll, and attendance management
• Strong knowledge of payroll processing and statutory requirements
• Hands-on experience with HRIS and attendance systems
• High attention to detail and accuracy
• Strong organizational and time management skills
• Proficient in Microsoft Office
• Experience managing full-cycle payroll independently
• Familiarity with Malaysian statutory requirements (EPF, SOCSO, PCB)
• Strong analytical and reporting capabilities
• Ability to work independently and handle confidential information with discretion

For more information or confidential consultation, please do not hesitate to contact Pui Yee at puiyee.chow@bell-ward.com.

We thank you for applying with us in advance but only short-listed candidates will be notified.

For candidates who applied to this job is deemed to have consented to the collection, use and disclosure of personal data by our organization for a purpose of this or any job application with Bell Ward.

Company Registration No.: 1080098-P (JTK License No: JTKSM 427)