Job Description

About the Role

Our client is seeking a highly organized, proactive, and resourceful Executive Assistant to the CEO to provide comprehensive executive and business support.

More than a traditional administrative role, you will act as a trusted partner to the CEO, helping manage priorities, coordinate stakeholders, oversee follow-ups, and support strategic initiatives.

This role is ideal for someone who thrives in a fast-paced environment and enjoys working closely with senior leadership.

Key Responsibilities

Executive Support

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities.
• Prepare agendas, presentations, reports, and briefing materials.
• Attend meetings when required, record minutes, and track action items.
• Monitor deadlines, commitments, and follow-ups to ensure execution.
• Handle confidential information with discretion and professionalism.

Stakeholder & Business Coordination

• Serve as a key liaison between the CEO and internal/external stakeholders.
• Coordinate communications with senior management, clients, and business partners.
• Follow up on key action items across teams to ensure timely completion.

Project & Strategic Support

• Assist with strategic projects, business initiatives, and special assignments.
• Conduct research and prepare summaries, reports, and presentations.
• Track project progress and support the CEO in meetings, reviews, and business engagements.

Administrative & Personal Support

• Coordinate travel, accommodation, and itineraries.
• Provide support on selected personal administrative matters when required.
• Assist with corporate events and business functions.

Key Requirements

• Bachelor's Degree in Business Administration, Management, Communications, or a related field.
• 2-4 years of experience in an Executive Assistant, Personal Assistant, Executive Coordinator, Chief of Staff, or similar role.
• Experience supporting a CEO, Founder, Managing Director, or senior executive is preferred.
• Strong organizational, communication, and time-management skills.
• High attention to detail with the ability to manage multiple priorities.
• Proficient in Microsoft Office (PowerPoint, Excel, Outlook).
• Fluent in English; Bahasa Malaysia and/or Mandarin is an advantage.
• Professional, discreet, and comfortable interacting with senior stakeholders.