Job Description
Our client is a reputable company in the E Commerce (Wellness & Beauty) industry. Our client is seeking a dynamic and experienced HR & Admin Manager to lead HR initiatives and support the company’s growth objectives. The successful candidate will play a pivotal role in developing and implementing strategies aligned with our client’s business goals.
Oversee daily HR and Admin Operations for the Company to ensure there is sufficient resources to support the business, and promotes the Company as the Employer of choice in Malaysia by ensuring that the environment is conducive to attract and retain talent.
Responsibilities:
HR operation
- Oversee the entire HR & Admin functions including daily HR operations, payroll, recruitment, training and development, and admin activities
- Facilitate or support discussions with relevant stakeholders under the guidance of the Regional HR Manager on Organization/team restructuring due to changes in business needs within the Wellous organization that impacts Malaysia
- Drives recruitment activities and coordinates with the hiring managers to understand the requirements of the role and sources internally or externally for the best candidates through own networks, vacancy placements or through recruiters
- Drives the entire Performance Management processes and ensures they are adhered to ensure employees are fairly rewarded based on their job performance and contribution. This includes conducting salary and benefits surveys
- Identifies high performers and works with the relevant parties and stakeholders to develop opportunities to support their career paths
- Supports, reviews and implements Competency frameworks for Job families within the Organization to support Career Development and progression of employees, under guidance of HR Director
- Implements and monitors employee KPIs and engages with the employees and HODs to coach and facilitate discussions to ensure changes in roles and responsibilities are captured and update in Job Descriptions.
- Resolves HR and performance related issues and where required including warning/showcause letters, domestic enquiries and IR activities
- To provide HR support /advice to Wellous overseas operating countries or related Companies/ as required
Admin
- Leads the Admin department to ensure the working environment is conducive for work. This includes overseeing renovations, seating arrangements, office design and décor, repairs
- Liaises with Bomba, DBKL and other authorities to ensure the Company is not in violation of any statutory or building regulations. Where necessary, to work with relevant parties to make good and ensure compliance.
- Oversee the admin function of keeping pantries stocked and the office is kept clean.
- Coordinate/organize activities for Townhalls and employee events
Key Performance Indicators (KPI)
- Headcount budgets
- Recruitment turnaround time and costs
- Employee satisfaction feedback
- Compliance with statutory laws and regulations
Qualification
- Degree in HR related field with minimum 5 years of related experiences
- Strong verbal and written communication skills in English
- Ability to read and write in Chinese would be an advantage.
Degree of Supervision required
- Able to work Independently and report to CEO
Financial Authority
- Approve monthly staff salary, overtime & claim
- Approve stationeries purchase for office
- Approve office repair expenses by admin department
- Approve test buy by compliance department
- Approve staff hiring incentive for dealer
Reporting to
HR Director/Regional HR manager
For more information or confidential consultation, please do not hesitate to contact (Veen) at veenneer.tan@bell-ward.com.
We thank you for applying with us in advance but only short-listed candidates will be notified.
For candidates who applied to this job is deemed to have consented to the collection, use and disclosure of personal data by our organization for a purpose of this or any job application with Bell Ward.
Company Registration No. : 1080098-P (JTK License No : JTKSM 427)